What should be kept confidential

Keep your security systems simple. The more complex your security, the less likely it is employees will use it at all or use it correctly. Before rolling out security tools, conduct user testing. Create a test group from your employees and survey them to find out how well the tools perform. They will tell you how easy and effective they are to use. If you do not have a privacy policy for your company, develop one.

Then communicate that policy to your employees, managers, and supervisors. Provide hard copies of the policy to your staff and conduct regular training on confidentiality and its importance. Not all leaks of confidential information are intentional. This is why it is important to train your employees to recognize confidential information.

They should also know what constitutes a breach of confidentiality. The first step in the process is to identify what constitutes confidential documents in the workplace, and what to shred securely. Here are the top 3 types of documents you should protect.

While these documents are some of the most important to securely store and shred, the easiest and safest way to reduce the risk of a data breach is to implement a secure document retention policy specific to your organisation's needs, as well as a Shred-it All Policy to ensure the secure disposal of unneeded documents. To learn more about how Shred-it can protect your documents and hard drives , please contact us to get a free quote and security risk assessment.

Fill out the form or call to start protecting your business today! Call Now. Toggle navigation. You will still have access to all paper documentation when required. Always Back Up Where possible, always back your information. Physical documents should be scanned and saved on secure servers. If the worst does happen and any of your secure documents are lost or stolen or damaged, you will still have access to them when you need them. Need help implementing these measures?

Contact Blue-Pencil and we can help keep your business secure. Data Management Information Security. Here are 8 suggestions to help keep your confidential business documents secure Implement a Workplace Information Destruction Policy Leaving what should be shredded up to your employees is risky business. Day to Day Documents — Implementing a Shred-all policy is of utmost importance. This means that ALL documents from post-its to customer information are shredded or placed into the shredding bins.

This takes away the complication of your employees making the decision of what should be shredded and significantly reduces the risk of a security breach. It potentially allows for the flowing of information between employees and employers when reassured that all personal information is being retained and used appropriately. To have their information shared is not only a breach in privacy, but it will destroy employee trust, confidence and loyalty.

It will also cause a loss in productivity.